ࡱ> a UCbjbj:K:K 4hX!H\X!H\:BBBBBVVV8\<Vt&<(dddDtFtFtFtFtFtFt$ov%yLjtBjtBBdd4t!!!FBdBdDt!Dt!!j4~qd!4qEFm>0tt0tPm.qy$`qy|~q~q&qyBq!jtjttqy> :  BOARD OF SELECTMEN AGENDA June 6, 2016 Rutland Public Library 5:30 P.M. Present: Stephanie Bacon, Wayne Walker, Sheila Dibb, Leroy Clark Others: Margaret Nartowicz, Town Administrator and Abby Benoit, Administrative Secretary Absent: Michael Pantos Ms. Bacon called the meeting to order at 5:30 p.m. Mr. Walker made a motion to enter Executive session for reason #3: To discuss strategy with respect to collective bargaining or litigation if an open meeting may have detrimental effect on the bargaining or litigating position of the public body and the chair so declares. (DPW) AFSCME Council 93, (Rutland Regional Emergency Dispatch Employees, Mass COP AFL-CIO, Local 435). Mr. Clark 2nd the motion. Roll call vote: Clark aye, Dibb aye, Walker aye. 6:19 P.M. Ms. Bacon announced that the Board has resumed to open session, from Executive Session, for discussion regarding DPW and Dispatch contracts. Ms. Dibb made a motion to sign Warrant #25 and payrolls. Mr. Clark 2nd the motion. Motion approved. Ms. Dibb made a motion to approve meeting minutes from April 11, 2016. Mr. Clark 2nd the motion. Motion approved. Ms. Dibb made a motion to approve meeting minutes from May 16, 2016. Mr. Clark 2nd the motion. Motion approved. Pole Hearing, Emerald Road Ms. Bacon opened the Pole hearing at 6:20 P.M. John ODonnell, representing Verizon, discussed the placement of a new jointly owned pole on Emerald Road. There are currently 2 existing poles which will be replaced. Mr. Kellaher confirmed that he has no issues with the new pole, as long as the new pole stays in line with the existing Pole 1 and Pole 2. Mr. ODonnell confirmed that they will stay in line. Dick Williams, Overlook Road, asked who the joint owner of the pole is. The Board confirmed that the joint owner is national grid. There were no additional comments. Ms. Bacon closed the Pole hearing for Emerald Road. Ms. Dibb made a motion to give permission to Verizon and National Grid to place 1 jointly owned pole numbered T.1 1/2/E.1 M on the northerly side of Emerald Road at a point approximately two hundred ninety-tow (292) feet easterly from the center line of Turkey hill Road. Mr. Walker 2nd the motion. Motion approved. Virtual net Metering Agreement Joe Fiori, Nexamp, discussed the Virtual Net Metering Agreement for the solar array on Treasure Valley. He has also confirmed that Nexamp has signed the agreement. He advised that 2 out of 3 towns in Massachusetts have entered into a Virtual Net Metering Agreement. The Town will receive dollar credits from the project. The expected annual savings will be $33,721, which is ultimately dependent on the electric rate. There is a guaranteed discount of 25%. Ms. Nartowicz advised that Kopelman & Paige reviewed the agreement. Mr. Fiori also advised that the Town is protected if any equipment is damaged or if the array does not produce the anticipated amount. The Town will be compensated for loss savings. The Towns current annual utility expense is approximately $180,000. There is opportunity to extend the Agreement for 2 additional 5 year terms. Ms. Dibb made a motion to sign the Net Metering Agreement with Golden Hills Solar, LLC and the Town of Rutland. Effective June 6, 2016. Mr. Clark 2nd the motion. Motion approved. Diane Peterson, Solar Committee, discussed the Golden Hills Pilot agreement for a project on Swartz Ave. The project will generate $105,600 in annual revenue. It is scheduled to begin in August and will need to be completed by the end of 2016. The Town can expect to see economic benefits in the spring of 2017. The Planning Board confirmed that there will not be impact to the abutters. Ms. Dibb made a motion to sign the Pilot Agreement between Golden Hills Solar, LLC and The Town of Rutland. Mr. Walker 2nd the motion. Motion approved. Ms. Peterson discussed the Community Energy Solar Project on Kenwood Court, with Rutland Solar, LLC. Rutland Solar, LLC is still in the final stages of putting together the contract. This contract will generate $21,000-$23,000 per year in revenue, for 20 years. Residents can also contact the company to receive a 15% discount, information is available at  HYPERLINK "http://www.solarizemybill.com" www.solarizemybill.com. Department Updates Police Department: Full Time Officer Appointment Chief Donald Haapakoski recommended that Officer Brent Carpenter to be promoted from Part-Time to a Full-Time Officer. Officer Carpenter is scheduled to attend the Springfield Police Academy in November of 2016. Chief Haapakoski recommends that the appointment be contingent on the completion of the academy. His starting pay will be a Step 1, $21.60 per hour, and he will have a one year probationary period after graduating from the academy. Ms. Nartowicz confirmed that she will be making the appointment and is in agreement with the Chiefs recommendation. Ms. Dibb also agrees that Officer Carpenter will be a great asset to the department. Ms. Dibb made a motion to support the police chief recommendation for Officer Carpenter to be appointed to a Full-Time Officer, contingent on his completion of the Police Academy. Mr. Walker 2nd the motion. Motion approved. Town Administrator: Ms. Nartowicz provided annual performance evaluations to the Board. She will be conducting annual performance reviews and has asked Board members for their individual feedback for each department head. The Board will complete Ms. Nartowicz review in open session. Ms. Nartowicz would like to complete the evaluations prior to the end of the fiscal year. A draft of the MT Classification and Compensation Study was provided to the Board for review. Ms. Nartowicz advised that Mr. Williams, Mr. Kellaher and herself will begin working on the complete streets program. A resident visited with Ms. Nartowicz to express concerns with road safety at the 122A and Pommogussett intersection. Ms. Nartowicz will be reaching out to Mass DOT to see if they will do a safety audit for that intersection, which will also correlate with the TIP project on Pommogussett Road. New Business Appropriation Transfers: Ms. Nartowicz provided an overview of the appropriation transfer requests and advised that they have already been approved by the Finance Committee. Appropriation transfer request from account number 001-945-5740-000, Liability Insurance, to account number 001-151-5200-000, Town Counsel Purchased Services, in the amount of $5,805.00 Appropriation transfer request from account number 001-914-5100-0000, Health Insurance, to account number 001-915-5100-000, Life Insurance, in the amount of $230.00. Appropriation transfer request from account number 001-431-5400, Town Vehicle Fuel, to account number 001-429-5200, Town Garage Purchased Services, in the amount of $1,000.00. Appropriation transfer request from account number 001-421-5200, Administration Expense, to account number 001-422-5530, General Highway Supplies, in the amount of $700.00. Appropriation transfer request from account number 001-421-5400, Highway Supplies, to account number 001-433-5200, Waste Disposal, in the amount of $400.00. Appropriation transfer request from account number 201-440-5400, Sewer Enterprise Supplies, to account number 201-440-5200, Sewer Enterprise Purchased Services, in the amount of $2,500.00. Appropriation transfer request from account number 001-192-5200-003, Community Center Purchased Services, to account number 001-429-5200-000, Town Garage Purchased Services, in the amount of $1,000.00. Ms. Dibb made a motion to approve the 7 appropriation transfer requests. Mr. Clark 2nd the motion. Motion approved. Fiscal Year 2017 Reappointment The slate of Board and Committee member reappointments was presented to the Board. Ms. Dibb made a motion to reappoint the slate of Board and Committee members as presented. Mr. Clark 2nd the motion. Motion approved. Ms. Dibb recused herself from Wachusett Earthday Committee vote. Mr. Clark Recused himself from the vote on Animal Inspector. Recreation Resignation: Ms. Bacon read the resignation letter for Susan Novak, Recreation Committee Chairman. Ms. Bacon also ready a memo from the Finance Committee regarding the Recreation Committee. Ms. Nartowicz stated that the Finance Committee is requesting more documentation and reporting than the Recreation Committee was able to provide, she appreciates working with the Recreation Committee and Ms. Novaks work on the committee during transition periods within the Recreation Department. Ms. Novak stated that the Committee will be down to 3 members and there will not be a quorum. Ms. Dibb stated that she strongly disagrees with the letter from the Finance Committee, despite challenges, the Recreation Committee has funded three major capital improvement projects for the Town. She feels that the Board should look at themselves to see why there is a turnover within the Department and Committee. Ms. Dibb made a motion for the Board of Selectmen to support the Recreation Committee for their efforts, time, and capital improvements for the Town. Mr. Walker 2nd the motion. Motion approved. Department Updates: DPW, Gary Kellaher Mr. Kellaher provided the Board with bids for Road Maintenance Construction, Road Materials, and Process Chemicals. Ms. Dibb made a motion to approve the summary of bids and the recommendation of the contract award for Road Maintenance Construction, Road Materials and Process Chemicals. Mr. Walker 2nd the motion. Motion approved. Mr. Kellaher advised that has received notification for the TIP project on Pommogussett, they are in the beginning design phase for the first 25%. Mr. Kellaher discussed the Town Energy Audit Report. It is expected that the Town could save up to $27,000 per year, once financing is paid for. Financing is set at 0% for 5 years. Ms. Nartowicz commented that she will be working with Mr. Kellaher to review the report and make sure that it is an affordable option. They hope to select projects that are inexpensive, but will show early savings. Mr. Kellaher has spoken to the architects about the additional Glenwood School roof repairs. They are starting work this week, he was able to negotiate the price to save an additional $3,000 on the project. New Business Fire Department Task Force Ms. Nartowicz expressed her appreciation for all interested candidates in the task force. She provided her recommendation for members of the Task Force. She recommends that Justin Bassett, Russ Hall, Paul Mattson, Jim Kelly and William Storie be appointed to serve on the Fire Chief Succession Plan Task Force. Mr. Clark made a motion to appoint Justin Bassett, Russ Hall, Paul Mattson, Jim Kelly and William Storie to the Fire Chief Succession Task Force. Ms. Dibb 2nd the motion. Vote 3-0, Mr. Walker abstained. Ms. Dibb stated that she is sad to see that the Task Force will be all male and that there is only one person not directly related to Fire. Ms. Nartowicz will serve as a resource to the Task Force and would like one Board member to serve as a non-voting member and a resource. Ms. Dibb stated that she would like to participate. There was discussion as to whether Ms. Bacon was already selected to participate. Ms. Nartowicz advised that the minutes from prior meetings will be reviewed for clarification. Fire Department Permit and Ambulance Billing Fee Seth Knipe, Deputy Fire Chief, presented his recommendation for new Ambulance Billing Fees. The last time they were adjusted was April, 2011. He has conducted a survey of other towns and has contacted the ambulance billing company to see what other towns are changing. With this research, he is proposing a rate increase effective July 1, 2016. Deputy Chief Knipe also discussed the Fire Permit Fee schedule, MA General Law sets the fee amount, and the Town was able to change the fee schedule 6 years ago but has not acted on it. Ms. Nartowicz supports Deputy Chief Knipes recommendations for the Fire and Ambulance Fee increase. Mr. Clark made a motion to accept the recommendations of Deputy Fire Chief Knipe for an increase in Ambulance Fees and Fire Permit Fees. Ms. Dibb 2nd the motion. Motion approved. Ms. Dibb made a motion to move to Executive Session for Reason #2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel. (Police Department Grievance Hearing) Mass COP Local 399 Rutland Police Patrolmans Union, Reason #3: To discuss strategy with respect to collective bargaining or litigation if an open meeting may have detrimental effect on the bargaining or litigating position of the public body and the chair so declares. (Police Department) Mass COP Local 399 Rutland Police Patrolmans Union, and Reason #7: To comply with, or act under the authority of, any general or special law or federal grant-in-aid requirements. (Executive Session Minutes) to return to open session. Mr. Kellaher requested that the Board review Old Business prior to moving to Executive Session. Ms. Dibb put her motion on hold. Old Business Gibbs, Notice of Sale under M.G.L.C.61A 14, East County Road The Board reviewed the Notice of Sale under C. 61A. Town Council is in receipt of the notice and has reviewed it. Boards and committees have also been notified and responded with no interest. Ms. Dibb asked that the Land Conservancy be notified that the Board of Selectmen is releasing the land, as they were not on the original distribution list. Ms. Dibb made a motion to release the Town of Rutlands right of first purchase, on the Gibbs property, per M.G.L., C 61A. Mr. Walker 2nd the motion. Motion approved. Ms. Dibb made a motion to move to Executive Session for Reason #2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel. (Police Department Grievance Hearing) Mass COP Local 399 Rutland Police Patrolmans Union, Reason #3: To discuss strategy with respect to collective bargaining or litigation if an open meeting may have detrimental effect on the bargaining or litigating position of the public body and the chair so declares. (Police Department) Mass COP Local 399 Rutland Police Patrolmans Union, and Reason #7: To comply with, or act under the authority of, any general or special law or federal grant-in-aid requirements. (Executive Session Minutes) to return to open session. Mr. Clark 2nd the motion. Roll call vote: Bacon aye, Walker aye, Dibb aye, Clark aye. The Board entered Executive Session at 7:54 p.m. The Board returned to Open Session at 8:50 p.m. Ms. Dibb made a motion to adjourn. Mr. Clark 2nd the motion. Vote unanimous. Meeting adjourned at 8:50 p.m. Respectfully Submitted, Abby Benoit Administrative Secretary Board of Selectmen Approved ______     Page  PAGE \* MERGEFORMAT 5 |  NUMPAGES \* Arabic \* MERGEFORMAT 5 Board of Selectmen Minutes June 6, 2016 +,CDMNOPQY  8 w c ȺvmeYKh$th$t>*CJ\aJh$th$t>*CJaJh$tCJaJh*M>*CJaJh*Mh*M>*CJaJh*Mh*M5>*CJaJh&ZCJaJh*MCJaJh*Mh*M5CJaJhanh`5CJ\aJhanh_Y5CJ\aJ h$O5\ hO5\ hdxb5\ hP5\ h*M5\hOhO5\hOhOCJaJ,DNOQ  7 8 ^gd$tgd$t$0^0`a$gd`$0^0`a$gd4C$0^0`a$gdO$0^0`a$gdO 0^0`gdOc + L a b S U c s  4 Q ̸̪zlzczlzczlzczcXPh@-%CJaJh*M5>*CJaJh@-%>*CJaJh*Mh*M>*CJH*aJh*M>*CJaJh$tCJaJh*MCJaJh*M5CJaJh|Lxh$t5CJ\aJh$th$t>*CJ\aJ&h$th$t>*B*CJH*\aJphh$t>*B*CJ\aJph#h$th@-%>*B*CJ\aJph#h$th$t>*B*CJ\aJph t u   3 4 LMAB!"Q X c hkDFN@AB޹𛓋zlzzchE4>*CJaJhh>*CJH*aJh>*CJaJhCJaJh oCJaJh~aCJaJhcg4CJaJhcg45>*CJaJh o5>*CJaJh oh o5>*CJaJh_>*CJaJh oh o>*CJH*aJh o>*CJaJh*M>*CJaJh@-%CJaJh*MCJaJ%d:H"-F\djn̵խzqfխ^^hurCJaJh}h}CJaJh}5CJaJh}h}5>*CJaJh}h}5CJaJh "~h}0JCJaJjh}CJUaJh}CJaJh"h">*CJH*aJh~a>*CJaJh">*CJaJh@-%CJaJh~aCJaJh"CJaJhcg4CJaJhcg4hcg4CJaJ$"ab   ) {!!""~#$$%%&gd@^gd@ & Fgd*CJaJhOgCJaJh)nCJaJhur5CJaJhur>*CJaJhK]Q>*CJaJh>h>>*CJH*aJh@-%>*CJaJh>>*CJaJh~aCJaJh>CJaJh@CJaJhurCJaJh}CJaJh@-%CJaJ.  ) $%%%&&&9&?&b&&&&&&4'P'U'''''((1)8)))}**-+ӼӳܫӢәvnfnfn^nnhurCJaJhE4CJaJhZCJaJhZ5CJaJhurh*CJaJh@h@>*CJaJh~a>*CJaJh)n>*CJaJh)nCJaJh@5CJaJh_>*CJaJh@h@>*CJH*aJh@>*CJaJh@CJaJh*CJaJ!&&9&&&'')),+-+++,,,,j-k---//`0a0b0o00 gdgd@-+D+K+_+b+++++,,&,3,8,=,,,,I-K-Y-i-k-t-w----..//\/`/p/q/////O0ºwoggggggh)nCJaJhOgCJaJh*pTCJaJh~h~CJaJh_>*CJaJh~h~>*CJH*aJh~>*CJaJhOCJaJh~aCJaJh~CJaJhO5CJaJhO5>*CJaJhO>*CJaJhZhZ>*CJH*aJh)n>*CJaJhZ>*CJaJ(O0^0_0`0b0o000000001#1\1|111111 2-2a2c22"3#3$344445E55566H7ȼ𬛒yqqiqqqhCJaJhCJaJh*pTh*pTCJaJh*pTh*pT>*CJH*aJhOg>*CJaJh*pT>*CJaJhOgCJaJh*pTCJaJhsPCJaJhh5CJaJh5CJaJh~5>*CJaJh~>*CJaJh~h~CJaJh~CJaJh)nCJaJ(01122#3$3444$6%6G7H778-;.;;;;;;;_=`= > >AgdH7777778889'9A:I:;,;-;.;;;;;;=)=`=====ʼth]RG]h)n>*CJ\aJh>*CJ\aJh>*CJ\aJh5>*CJ\aJhh5>*CJ\aJh)nCJ\aJhCJ\aJh5CJ\aJhh>*CJ\aJhh)n>*CJ\aJhh!G>*CJ\aJhh!G>*CJaJh!G>*CJaJh_>*CJaJhh>*CJH*aJh>*CJaJ===> > >B>)?1?K@S@6A7ABADARAAAAAAA$B&BDBBBB̤̤̾噊vmmbThh6CJ\aJh6CJ\aJhCJ\aJhCJ\aJh>*CJ\aJhh>*CJH*\aJh>*CJ\aJhh)n>*CJ\aJhh>*CJaJhh5CJ\aJhh>*CJ\aJh_>*CJ\aJh>*CJ\aJhh>*CJH*\aJAAAAAAACBDBcBdBeB}B~BBBBBBBBBBBBBBBBgdckgdBBBBBBBBBBBBBBBBBBCC&C'C(C)C*CECLCRCSCTCUChB$hZhckhckhckB*ph"*5h_B*mHnHph2>OuhckhckB*ph2>OjhckhckB*Uph2>OhckhckB*phhckhck@<B*phhVvjhVvUhh!G>*CJaJh|Lxh!G5>*CJ\aJB*CECRCSCTCUC$ ]a$21h:pO/ =!"# $% s666666666vvvvvvvvv666666>6666666666666666666666666666666666666666666666666hH66666666666666666666666666666666666666666666666666666666666666666p62&6FVfv2(&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv8XV~ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@_HmH nH sH tH @`@  CNormalCJ_HaJmH sH tH DA D Default Paragraph FontRiR  Table Normal4 l4a (k (No List N%@N OEnvelope ReturnCJOJQJ^JaJHH {R Balloon TextCJOJQJ^JaJ44 ck0Header  H$6/!6 ck0 Header CharCJaJ4 @24 ck0Footer  H$6/A6 ck0 Footer CharCJaJ6U`Q6 }0 Hyperlink >*B*phcPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭VvnB`2ǃ,!"E3p#9GQd; H xuv 0F[,F᚜K sO'3w #vfSVbsؠyX p5veuw 1z@ l,i!b I jZ2|9L$Z15xl.(zm${d:\@'23œln$^-@^i?D&|#td!6lġB"&63yy@t!HjpU*yeXry3~{s:FXI O5Y[Y!}S˪.7bd|n]671. tn/w/+[t6}PsںsL. J;̊iN $AI)t2 Lmx:(}\-i*xQCJuWl'QyI@ھ m2DBAR4 w¢naQ`ԲɁ W=0#xBdT/.3-F>bYL%׭˓KK 6HhfPQ=h)GBms]_Ԡ'CZѨys v@c])h7Jهic?FS.NP$ e&\Ӏ+I "'%QÕ@c![paAV.9Hd<ӮHVX*%A{Yr Aբ pxSL9":3U5U NC(p%u@;[d`4)]t#9M4W=P5*f̰lk<_X-C wT%Ժ}B% Y,] A̠&oʰŨ; \lc`|,bUvPK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!R%theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] U;h c Q n -+O0H7=BUC"$&')*,-/02 "&0ABUC#%(+.13U;X)+/UW!@ @H 0(  0(  B S  ?:::::::::S;V;:::::::::S;V;ILabcsBQXc  D F  :H-9EFoqtfpp6789v~ 1!8!D"D"""D#K#_#b#&$3$8$=$Y%i%%%&&''\'`'p'q'''''((O(^(((())!)#)z)|)**-*++=-E-----../ //1'1A2I2n5v5)717K8S899:::::;);3;<;Q;V;ILabcsBQXc  D F  :H-Foqtfpp6789v~ 1!8!D"D"""D#K#_#b#&$3$8$=$Y%i%%%&&''\'`'p'q'''''((O(^((())!)#)z)|)**-*++=-E-----..///::::::::::::;);S;V;ixA P7,YxF}r e2 n @Co-ehC?y<RR 䮊7WS#'Z0BӸ! D2Jv3PBd&94z芽$FV9F>"pJA|b9PBHiz`IH"v3AuR(J_~;` ! ##B$@-%c(E*b34Z4cg4bl5c6d78/98;V<d?4@f@.DAzMADB DCD[E+0F\HK*MdaN$OPsPK]Q S?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqstuvwxy{|}~Root Entry F6qE1Table5yWordDocument 4hSummaryInformation(rDocumentSummaryInformation8zMsoDataStore:(qE!4qEOOA2CXP34A==2:(qE!4qEItem PropertiesUCompObj r   F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q